Yavapai Master Gardener Volunteer Documents

The following documents are for the use of Yavapai County Cooperative Extension Master Gardeners. Contact the Volunteer Coordinator for editable versions of the following documents.

Hours Reporting

• Report Hours Electronically
• Report Hours Manually (PDF) Sample filled-in form (PDF)
• Guidelines for Reporting Hours (PDF)

Calendar

• 2021 MGA Calendar (PDF)

Program Documents

• Program Policy (PDF) – Guidelines established by Yavapai County Extension Director
• Terms of Agreement (PDF) - compliance between MG and U of A; kept on file in Extension office
• Volunteer Information Sheet (PDF) – kept on file in the Extension office  Fillable PDF version
• Donation Form (PDF) – can be given to potential contributors to Extension programs
• Newsletter Cost (PDF) – for U.S. Mailing or pick-up in office
• 2021 Organization Chart (PDF) - Master Gardener Program
• Insect Collecting Guidelines (PDF) - Guidelines for collecting, storing, and submitting specimens
• Guidelines for Filming YouTubes (PDF)

Master Gardener Association Documents

• 2021 Officers and Committees (PDF) Names of officers and committee members
• By-laws (PDF)
• Standing Rules (PDF)
• Officer and Committee Responsibilities (PDF)
• Speakers Bureau Sign-in Sheet (PDF) – Used for presentations (University of Arizona Affirmative Action)
• Non-Master Gardener Volunteer Agreement (PDF) – Required for non-program volunteers
• Public Outreach Refresher Training  (PDF)
• Yavapai Gardens Newsletter Rules/Guidelines (PDF) - Guidelines for submitting articles

Reimbursements

• MGA Reimbursement Policy
• MGA Expense Reimbursement Form (PDF)       MGA Expense Reimbursement Form (Fillable PDF)  Submit with receipts for reimbursement from MGA
• MGA Gift in Kind Form (PDF)                              MGA Gift in Kind Form (Fillable PDF)   Submit when Master Gardener does not seek reimbursement for purchased materials

Mentor Program Documents

• Mentor Program (PDF) – Overview of MGA Mentor program
• Mentor Program Task List (PDF)
• Mentor Training Session Documents (PDF)
• Mentor Training Powerpoint 2020 (PDF)  2020 Mentor Training Video
• 2020 Certification Workshop (PDF)
• Mentor Contact Log (PDF)

Project Documents

• Application for Community Projects (PDF)     Application for Community Projects (Fillable PDF)
• Application for Internal MGA Projects (PDF)  Application for Internal MGA Projects (Fillabe PDF)
• Definition of a Project (PDF)
• Process for Handling New Projects (PDF)
• Feedback Form (PDF)
• Reminder for Staffing Event Tables (PDF)
• EZ-up Instructions (PDF)

• Volunteer Projects (PDF) Listing of annual and on-going projects and contacts

MGA Executive Board Procedures

• Procedures Table of Contents (PDF)
• Executive Board Timeline (PDF)
• MGA Meeting Dates/Locations (PDF)
• January Officer and Committee Meeting Agenda (PDF)
• Mid-year Officer and Committee Chair Meeting Agenda (PDF)
• Recognition Picnic Task List (PDF)
• Recognition Picnic Agenda (PDF)
• Class Welcome Task List and Agenda (PDF)